Developed December 2015
InterEnergy represents the LGBT network, staff and allies of energy companies, energy related companies and numerous service providers of the associated companies in the UK. Membership is free and open to all those who work in the energy (Utilities and Oil & Gas) and commodities industries (production marketing and trading), and supporting partners (consultancies, legal, technology providers, service providers as well as customers that are major energy consumers).
The aim of InterEnergy is to:
InterEnergy network members come from both LGBT and Ally population and are employed by companies falling under the definition as applied in this charter. They will be identified by the Network representatives from each member company and will join the InterEnergy distribution list for event invitations as well as information that the network representatives feel is important to distribute more widely in the endeavor of sharing best practice. They can also come from companies that do not have a network representative by contacting the network co-chairs requesting they be added to the distribution list.
The aim is that the majority of network members fall under the InterEnergy definition, but we do not wish to be exclusionary and are open to all who support the aims of LGBT inclusion. A distribution list will be held centrally, this will be the responsibility of the co-chairs to maintain for 1 calendar year.
The forum will aim to create at least 1 key event per quarter hosted and supported by a different company(ies) each time highlighting a relevant topic of its choice. Hosting company(ies) will generally sponsor the initiative, organizing the event logistics with all member organizations actively involved in the communications. Invitations may contain logos of hosting and supporting company(ies) if the hosting company(ies) wish to do so (as approved by them through their own internal channels), or can be logo free. All invitations must include the InterEnergy logo.
Each member company will be considered to have an equal voice and accountability to progress the goals of the network. The network will have about 6 meetings per year.
The Network will be guided by the following key principles in the way that it conducts its business:
All minutes of Network meetings will be non-attributable to individuals, and where appropriate it will not be possible to identify work areas through examples provided.
The purpose of InterEnergy meetings is to discuss the Diversity and Inclusion initiatives around LGBT. In order to ensure compliance with competition laws, discussions shall relate solely to that purpose, and no party shall disclose any information relating to its own activities that could be considered competitively sensitive. Competitively sensitive information includes non-public information about that party regarding specific pricing policies, commercial strategy, future output/production volumes, planned investment or planned shut downs. Meetings will have agendas and minutes and be open to all representatives.
Care and attention must be given to creating a safe space for events organised and supported by InterEnergy by having effectively communicated and adhered to attendance protocols. InterEnergy shall develop a set of safe space protocols for events to ensure there is respect, inclusion, confidentiality and no discrimination. If safe space is not available for an event, this must be made clear to invitees. InterEnergy will also create some events where participation can be undertaken anonymously such as conference calls and webinars.
Openness & Honesty
It is the intention that the network meetings will be informal, and will enable all individuals the opportunity to contribute fully to discussions and the work of the network. Expectations around progress should be reasonably in line with the priority of particular issues raised. Facilitation will be informal and will support open and honest debate around all issues. Openness and honesty is required to ensure that any actions following network meetings are appropriate and accurate.
Different views, opinions and approaches within the Network will be respected and valued. In addition, the council will support reasonable alternative arrangements for supporting individuals to fully participate in the Network.
Network membership is voluntary. However it should be noted that Network Representatives as well as representing themselves, are representing the views, opinions and experiences of their organisations. Network representatives will be more effective if there is a strong commitment to attending all meetings and official events, as well as delivering on agreed actions.
No one from InterEnergy can talk to any media or publish any information onInterEnergy on social media unless sanctioned by a 2/3 majority of the InterEnergy group and permitted by that individual’s policies on communication. Generally if InterEnergy invites and circulars are sent to network representatives, they should only be forwarded to their own company’s allies and LGBT distribution list. InterEnergy may build an invite list for events to people external to the network, but this list must be transparent and signed off by the network representatives.